One of the ways to learn how efficiently the accounting department is processing a certain transaction is by calculating transactions processed per FTE. To calculate FTE correctly, you’ll need to quantify your total weekly available work hours; it’s an important component of the calculation. Available hours per week is the number of hours your business considers standard work time multiplied by the number of employees you require to accomplish those related needs. According to the IRS and the ACA, part-time employees work fewer than 30 hours a week on average. This could be an employee who works 20 hours a week, an intern who works one day a week, or an employee who is on call or only works weekends. It could also be a temporary staff member who works an irregular schedule. Salaried employees who work full time or are expected to work a full-time schedule (even if they don’t report their actual hours each week) are considered full-time employees in both cases.

Another advantage of FTE is that it also gives an idea of the company’s size. Full-time equivalent , also called whole time equivalent , is a statistical measure that counts the number of hours that a full-time employee works. When it comes to running a successful business, you always want to be as efficient as possible and cut costs wherever you can. Calculating your FTE highlights areas for improvement when it comes to project needs or employee hours. When you are determining FTE, it’s important to know what a full-time workweek means to your company.

How FTEs Work

Second, a company with 100% FTE is not subject to fines for not providing health insurance to its employees. For large employers, calculating FTEs is necessary in order to determine if they are subject to the employer shared responsibility provisions of the Affordable Care Act . The comprehensive health care reform law was enacted in March 2010. This law was passed in 1985 as a benefit to the employees who have lost their jobs. Under this scheme, employees and their families can temporarily continue to avail their group health insurance coverage even after the loss of job or other permitted reason as per the law. It is meant to provide an aspect of economic security for employees who would otherwise be susceptible to losing their insurance.

In the event of voluntary separation incentive proposals, also called buy-outs, FTEs are adjusted on a one-on-one basis. The fee-for-service is also fte meaning common in the healthcare and medical professions. Their salary is pro-rata, which means that they are only paid for the hours they have worked.

The Importance of Determining FTEs

If you increase your opening hours and are open every day of the week, then you have a 0.875 FTE. If the trucks open at the same time, then you require two different people to run them. Jennifer Hartman is an HR Specialist and staff writer for Fit Small Business, with over 15 years of experience in accounting, payroll, and human resources. Holiday hours and other paid leave are already accounted for as part of the hours worked so you don’t need to make any special calculations. Using the same formula, the number of part time hours worked amounts to 5,000 hours per year. The chart below displays the number of weekly hours worked with the corresponding FTE under the standard 40 work-week. Employers can use FTE to evaluate their hiring capacity and current payroll, as well as for reporting purposes related to labor laws and employee benefit programs.

The articles and research support materials available on this site are educational and are not intended to be investment or tax advice. All such information is provided solely for convenience purposes only and all users thereof should be guided accordingly. It helps to determine the size of the company and the extent of involvement of every employee in the business. Learn more about our businesses by reviewing Press Releases on our Investor Relations site, Letter to Shareholders, and the first letter shared in 1997, which is included in our annual report each year. Services procurement tracks spending for services that are cost-based and not based on quantity.

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Knowing your accurate FTE will help determine responsibilities for employees. Plan for projects based on the number of FTEs required to complete them. FTEs are calculated in different ways for different accounting uses or for calculating eligibility for different federal programs. Jean Murray, MBA, Ph.D., is an experienced business writer and teacher who has been writing for The Balance on U.S. business law and taxes since 2008. Full time equivalents is the total number of employees assigned to the transactions, adjusted for the time they spend working the transaction. For example, if 100 employees spend 25% of their productive time processing the transaction, then the number of FTEs would be 100 x 0.25, or 25 FTEs.

• First, a company with 100% FTE is not subject to the employer shared responsibility provisions of the ACA.
• The IRS taxpayer advocate service has created an estimator that can help with this calculation.
• With more than a decade of accounting and finance experience, Charlette has worked side-by-side with HR and accounting leaders to establish and help implement payroll best practices, controls, and systems.
• Acts as a unit for calculating the workload and accordingly arranges the human resource.
• While for small employers, it can be used to apply for a tax credit of 50% of paid health care premiums.

A collection of domain or business process security policies that are related to the same set of product features, for example, benefits or compensation. Financial officers believed KBC to be the third-most important provider of corporate banking services in Belgium and Luxembourg in 2022, behind BNP Paribas Fortis and ING Belgium. The bank’s asset management branch, however, had the highest assets under management of asset managers coming from Belgium in 2021. In 2021, employees of the Belgium-based bank reached around 37,207 FTE. KBC had over 570 bank branches in Belgium, the second-highest number of the country, in early 2021.

Employers can also monitor workloads for future budgeting and staffing with FTE. Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects. She uses this extensive experience to answer your questions about payroll.

In addition, Homebase provides small business employers with a range of scheduling options to ensure your staff hours are within the correct range. But if you pay monthly or semimonthly, you may have to divide the number of available work hours in the month by the number of hours the employee worked, on average, to calculate your actual FTE. To determine this amount, ask yourself, what do you expect a full-time employee to work in terms of hours per week? If you have an estimate for how long a work project will take, divide the estimated hours by the hours in a workweek. The result is the number of full-time equivalent employees you’ll need to complete the project. Since each full-time employee counts as 1 FTE, they should each get a similar amount of work done during the day.

You typically would not include hours that owners or partners work within this calculation, but you can do so for your own accounting purposes if you want to include labor from ownership as part of your evaluation. The Comptroller of Company ABC wanted to understand how effective her accounts receivable department was at sending invoices. She asked the company’s https://www.bookstime.com/ benchmarking team to procure a global benchmark study, so she could understand the performance of the team. The benchmarking group determined top quarter performance was 483 or more transactions per month per FTE. The team also looked back at performance over the last six months to understand if there was a seasonal aspect to the rendering of invoices.

• The full time equivalent metric is calculated by companies to estimate the number of full-time employees employed within a specific time frame.
• For small employers, calculating FTEs can help them determine if they are eligible for a tax credit worth 50% of their paid health care premiums.
• Your organization may require you to obtain pre-approval for anticipated expenditures before entering actual expenses in Workday.
• Usually represents a legal entity, and is the primary entity for recorded business transactions and financial reports.
• However, the number of FTEs in a government agency will depend on the project’s requirements that are being carried out, its timeframe, and budget allocations or restrictions.
• The FTE is a unit of measure for an employee or a student’s workload.

Each part-time employee counts as a fraction of one FTE based on how many hours they work on average. Human resources often use the FTE metric to make staffing decisions for the entire company. Let’s say you need to calculate the total amount of hours, time, and money required for your business to run successfully. The U.S. Office of Management and Budget, or OMB, the President’s budget office, will often place upper limits on the total number of FTE that a given agency may utilize each year.